Bank Deposit
Using Bank Deposits in Microsoft Dynamics 365 Business Central
Overview
Bank Deposits in Microsoft Dynamics 365 Business Central are used to group and record multiple incoming customer payments before they are deposited into the company bank account.
Bank Deposits help accounting teams:
Combine multiple customer payments
Match physical bank deposits
Simplify reconciliation processes
Improve payment tracking
Maintain accurate financial records
At FAM Powder Coating, Bank Deposits are commonly used for:
Cheque deposits
EFT payment grouping
Daily payment batching
Customer receipt management
Accessing Bank Deposits
How to Open Bank Deposits
Open Microsoft Dynamics 365 Business Central
Use the search icon (magnifying glass)
Search for:
Bank Deposits
Select Bank Deposits from the results
Creating a New Bank Deposit
Steps
Open Bank Deposits
Click:
+ New
Select the bank account
Enter deposit information
Typical fields include:
| Field | Description |
|---|---|
| No. | Deposit document number |
| Bank Account No. | Company bank account |
| Posting Date | Deposit posting date |
| Document Date | Deposit date |
| Total Deposit Amount | Total amount being deposited |
Adding Customer Payments to a Deposit
Payments can be added manually or automatically.
Method 1 — Add Existing Customer Ledger Entries
Open the Bank Deposit
Click:
Prepare → Select Customer Ledger Entries
Select the customer payments to include
Click OK
The selected entries will be added to the deposit lines.
Method 2 — Enter Deposit Lines Manually
Users can manually enter deposit information.
Typical line fields:
| Field | Example |
|---|---|
| Account Type | Customer |
| Account No. | Customer number |
| Document No. | Cheque number |
| Amount | Payment amount |
| Description | Customer payment |
Reviewing Deposit Totals
Before posting:
Verify all payment amounts
Confirm the total deposit matches the physical bank deposit
Review customer information
Confirm the correct bank account is selected
Posting a Bank Deposit
After verification:
Click:
Post
Business Central will:
Create bank ledger entries
Apply customer payments
Update customer balances
Update the bank account balance
Viewing Posted Bank Deposits
To review posted deposits:
Search:
Posted Bank Deposits
Open the desired deposit
Users can review:
Deposit amounts
Included payments
Posting details
Related ledger entries
Viewing Related Ledger Entries
After posting, users can view:
Bank Ledger Entries
Customer Ledger Entries
General Ledger Entries
Steps
Open the posted deposit
Click:
Related
Select the desired ledger entries
Cancelling or Correcting Deposits
If a deposit is posted incorrectly:
Accounting personnel should review the error
Correction may require reversal entries or adjustments
Users should not directly modify posted entries improperly
Always follow company accounting procedures.
Best Practices
Do
Verify deposit totals carefully
Match deposits with bank receipts
Post deposits promptly
Review customer applications
Use proper posting dates
Do Not
Post duplicate deposits
Deposit incorrect customer payments
Ignore reconciliation differences
Modify posted entries improperly
Common Business Use Cases at FAM Powder Coating
| Scenario | Example |
|---|---|
| Daily Cheque Deposits | Multiple customer cheques |
| EFT Payment Grouping | Batch electronic deposits |
| Customer Payment Tracking | Payment reconciliation |
| Accounting Review | Daily deposit verification |
Troubleshooting
Deposit Total Does Not Match
Check:
Missing lines
Incorrect amounts
Duplicate payments
Incorrect customer entries
Cannot Post Deposit
Possible reasons:
Missing bank account
Invalid posting setup
Missing customer information
User permission restrictions
Customer Payment Not Applied
Check:
Customer ledger entry selection
Remaining balances
Application settings
Posting date
Related Pages in Business Central
| Page | Purpose |
|---|---|
| Bank Deposits | Create deposits |
| Posted Bank Deposits | Review posted deposits |
| Bank Ledger Entries | Bank transaction history |
| Customer Ledger Entries | Customer payment history |
| Cash Receipt Journals | Record incoming payments |
| Bank Reconciliation | Match bank statements |
Summary
Bank Deposits in Business Central help organize and record customer payments before they are deposited into the company bank account. Proper use of Bank Deposits improves payment tracking, supports reconciliation, and helps maintain accurate financial records.
Users should review all deposits carefully and follow company accounting procedures before posting.
